ONLINE EMPLOYMENT PRACTICE TECHNOLOGY

The enthusiasm for using Carrier and Administration portals has created a proliferation of portals in many organizations. As Gartner Research observes, "Many enterprises-instead of easily reaping rewards from their portal implementations-find themselves dealing with 'a jungle' of multiple portals that compete for the same resources and audiences and, in some cases, prevent each other from achieving success."

CompleteHR (CHR) represents an integrated META Portal strategy for organizing and deploying HR, Benefit Enrollment and Payroll functions balancing the Employment management needs and workflow processing functions of the employer and its employees.

CHR 4.0 gives employers the ability to deploy an unlimited amount of decentralized Websites, processing and applications with centralized control. Businesses must manage an ever growing list of software systems, websites, intranets, extranets and now Web Portals from Benefits Carrier Portals, to COBRA Administrator Portals, Flex Plan Administration Portals, Benefit Enrollment System Portals, HRIS Portals, Payroll and Time and Attendance Systems or Portals, all of which has to have redundant data entry of the same data in each and in most cases they do not update changes in information across each platform.

These Software Systems and now web properties have also increased the proliferation of digital assets that are used as content and not improved but added to the cost and time spent on administration of HR and Benefits management.
70% of Digital Assets are recreated rather than re-used [Forrester Research] which is adding to the already high costs of managing Employee data.

CHR 4.0 can and will replace or integrate all systems with multiple platforms within the clients’ internal organization and external vendors such as time clock, payroll, medical carrier and dental carriers. Most data integration can be customized to each client normally within 90 working days with corroboration of all parties involved.

The System can be installed in multiple phrases to ensure easy employee learning and usage. CHR is designed to be easy to navigate and use by employees of all educational levels. 1. Clients will realize Timesavings in Employees’ HR transactions processing time from 35 to 65% from their current paper system. 2. All HR processes and forms are provided and processed uniformly to reduce government compliance issues. 3. Employment practice liability is lower due to all HR workflow-processing practices from hiring to retirement being standardized. 4. Company growth normally means increasing HR capacity; CHR 4.0 allows companies to dramatically increase this capacity without adding additional staff and systems and allows unlimited growth.

A study that was conducted by the Aberdeen Group shows that:

"Benefits cost the American employers approximately $2 trillion yearly. Companies characteristically spend between $1,000 and $1,700 per employee, per year for HR administration alone."

BENEFITS OF A META PORTAL PROCESSING SYSTEM
1. Improving the integration, consistency, delivery and reporting of HR processes and workflow– from recruit to retire all delivered with one entry point and click technology.
2. Improving the communication, tracking, delivery of benefits and company Policies
3. Reduce paper distribution lowering corporate communication costs
4. Allows all employment information to be assembled within a central database with the META Portal acting as an over-arching control for distribution of all content, documents and applications thru out the enterprise.
5. Manager and Employee self-service centers allow them to find information on their own, increasing productivity lower support costs.

Benefits to CEO
Ensure knowledge of new legislative governance
Reduce the cost of duplication of effort within the firm
Provide detailed auditable information to management
Provides you with an executive 'dashboard'
Increase collaboration within the corporation
Consolidate auditing of benefit costs and labor costs
Instant update of all reports for real time employee management from recruit to retirement

Benefits to CFO
Consolidate all web communication
Shorten time frames for deploying employee management solutions within the firm
ECHRwer all C level management, line manages and employee users to manage their information
Avoid traditional application lock in with an open standards architecture
Free-up expensive IT personal from HR applications to concentrate on their core job
Benefits to VP HR
Have a centralized repository of employee information and manage all HR documents
Automate employees HR transactions and processes
An auditable environment to create real time reports for employee management, benefits costs, time & labor distribution and more
Deploy an environment to adhere to new governance requirements and provide reports to audit such compliance
Avoid the need for each department to purchase and support expensive systems and servers that do not communicate data across the enterprise
Avoid the cost of IT staff to support and deploy each new purchase

PRIMARY STANDARD SYSTEM SERVICES
Human Resource Management System and Enrollment Modules delivered thru a META Portal with M.S. SQL Server 2000 Enterprise database using an ASP hosted platform. Delivering the following INTEGRATED ONLINE MODULES that update real-time, that may be added all at once or mixed and matched to suit each company’s unique needs such as:

Recruiting
Interview questions
Interview evaluation documentation
On-line job applicants database +
Job Applicant Tracking:+
Background or reference check link to vendor
Contact data (address, telephone, email) Name, address, date applied, applicant ID
EEO information
File attachments (i.e.. Resume, etc) fax or pdf
ICHRrt to employee records database
Instant notification to payroll
New hire procedures and database
Notes
Previous employers
Position applied for
Skills inventory
Search, sort and report capabilities
Online Employee Records:
Attendance records
Birth date, sex, marital status, nickname
EEOC information
Employee Photo, Name, address, social security number
Education and certifications
E-mail address
Emergency contacts
Employment status history and tracking
Hire date, length of service, seniority date
Job description
Notes field
Orientation checklist and accompanying receipts (i.e.. Handbook, employment at will, priority information and/or non-compete, etc)
Organization information (history, assigned location, division, department, job title, job description).
OSHA injuries and illnesses, OSHA 300 log information
Online file cabinet interface and storage (i.e.. Resume, insurance applications, W4, etc.)+
Performance reviews, history
Part time/full time report to determine benefits eligibility (ex. Life ins.)
PTO, sick, vacation, personal time tracking
Safety and training records
Skills inventory
Supervisor
Supervisor history to know who has been supervisor of any given employee
Telephone number
Termination module
Termination date, type, reason, rehire status
Training log
Training skills inventory to help employee with competency issues
Terminated employee record history database
Unemployment Insurance tracking
W4, I9 status, EEOC reporting data, ADA, VETS 100, union, shift, Visa expiration tracking, I-9 tracking, workers compensation class code
Work schedule online
Online Benefit Compliance Tracking:
All records can be electronic filled and printed
All records are populated from master employee database
Cobra notification
ERISA
HIPAA
Records are electronically signed and filed
Consolidate carrier billing reports
Online Compensation Records:
Amount and pay periods for normal pay periods
Annualized earning report, Salary history since hire date, performance review system on line
Bonus tracking, award dates, bonus type, review date, flat amount or percentage of pay, comments
Cost center allocation
Effective dates of any pay adjustments
FLSA
Interface to employee records
Last review date, review period and next review
Pay rates
Pay stubs online
Online time clock with payroll EDI or integration
Over time reporting and query by date, pay period, month, quarter, annually
Review documentation (format, ratings, comments, reviewer)
Online Benefits Enrollment and Administration:
401k enrollment, census reporting for discrimination testing
Ability to have dependent info, number of dependents covered under benefits
Ability to enroll off-line and upload the laptop enrollment into paperless system.
Ability to send HIPAA secure data transfer to insurance carriers
Benefits enrollment alert module
Benefit status change report
Consolidated billing report to facilitate invoice audits
Claims filing hyperlink
COBRA+, FMLA, ADA tracking, eligibility (qualifying event), payments, notification letters, exceptions report
Dependent information for benefits enrollment
Eligibility tracking, waiting periods, location, job title, qualifications
Employee benefit census for discrimination testing, 5500 reporting and future RFP's
Employee enrollment confirmation statement
Employee annual total compensation statement
Form letters for eligible employees
Medical Expense Reimbursement Plan Administration
On-line enrollment forms
Open enrollment tracking
Plan descriptions online
Rate tables for each specific plan
Real time benefits reports
Report to be able to differentiate between pre-tax/post tax
Section 125 administration POP, FSA, dependent care, HSA and HRA +
Workflow process that will notify HR, benefits administrator, payroll and/or broker of employee eligibility, enrollment, changes or service actions needed
Online Report Generation With Sort and Edit Capabilities:
Anniversary list
All reports are fire walled for controlled access capabilities
All reports can download to excel spreadsheet
Birthday list
Benefits report
COBRA tracking
Dependent list
Emergency information
Employee pay history
Employee census
Employee counseling
Education history
FMLA reports
Inactive/terminated employees
ICHRrt capability, excel, csv, ASCII, txt
New hires
Payroll time submission history
Performance (reviews) management
PDF supported reports
Time sheet tracking
Training history with expiration dates for tracking
Work schedule vs. actual time punch
Online General System Capabilities:
All employment postings+
All client-specific forms storage and retrieval
Controlled access and security protocols to provide employee and manager self service, total client access
Customized web page for each client
Custom report writer
Employee handbook delivery and up-date
Employee communications capability (i.e.. To support job postings, online -application to internal postings, general employee communications, etc)
File iCHRrt/export capabilities
Hyperlink to custom information and training sources (i.e.. BNA, CCH, embedded training libraries, external training providers, etc)
Hyperlink to general references (i.e., Social Security Administration, OSHA, DOL, ERISA, INS, and other state and federal sites)
Hyperlink to customized sites for ancillary services
Job description generation and up-date
On-line time and attendance tracking
Online: Policy manuals, benefits, all employer forms and documents, etc
Payroll interface
Succession Planning
Vacation, PTO approval
Online Workers Comp Management
OSHA Log 300 Information database
Workers' Comp actual premium calculation module
Workers' Comp annual audit management
Workers' injury reporting
Workers' Comp claim filing and management
Workers' Comp clinic database
Workers' Comp certificate request
Online Training (multimedia online video, text, power point, or flash)
Employee online HR training (customize quiz authored by employer)
Orientation
Privacy
Safety, OSHA
Standard Web Design
Employer Security Password Log-in
Employee Security Password Log-in
Manager Security Password Log-in
Standard Payroll Interface
Custom Timesheet Functions (Provide edit, store, adjustment, overtime, custom pay codes functions etc.)
New Employees Payroll Profile Export to any Payroll Provider (csv or txt)
Standard Online Time Clock
Standard Online Time Sheet Export (csv or txt)